Running a Restaurant isn’t Doing AP Paperwork

Take AP off Your Plate with Ottimate

Manual AP eats hours and hides spending. Ottimate automates invoices, approvals, and payments so you can focus on guests, not paperwork.

Case Study

How LazyBear maintains creative focus with AP Automation

Lazy Bear struggled with managing the stream of invoices while keeping them organized and paying bills on time. Vendors became frustrated by missed payments and invoices. By implementing Ottimate, they were able to focus less on AP processing and more on growing their business.

Streamline AP, serve better

A Guide to AP Automation for Restaurants

The ultimate AP automation guide for restaurants shows you how to turn back-office chaos into a streamlined, accurate operation—freeing your team to focus on delivering fast, high-quality service to every guest.

Pay vendors directly with one platform

VendorPay

With VendorPay, you can pay your vendors via your preferred payment method through one platform. Gain greater insights into cash flow by being alerted when upcoming payments will be made and when a payment is due.

Manage spend centrally

Control spend with ease

Cover incidentals, manage utilities, make one-time or recurring purchases, and control team spend—all from your Ottimate account. Spend Management Essentials gives you the tools you need to manage expenses simply and effectively.

Frequently Asked Questions

Is there any easy way for general managers or head chefs at each location to upload invoices?

Yes. You can upload invoices on your mobile phone or on a tablet via our app. Our AI technology can even pick up handwritten changes to invoices.

Can you handle invoices with multiple line items for different departments?

Yes, Ottimate’s advanced line item coding can read and analyze your invoice and allocate each item to each department. For example, lettuce can be coded to the salad bar or chicken can be coded to the Grill department.

How does the approval process work for a multi-location restaurant group?

Ottimate’s platform is built for multi-location groups. With multi-level approval workflows, you can route invoices to your department heads for first review and then send them to corporate or accounting for final approval and payment.

Stop Letting AP Eat Your Profits

Cut hours of manual AP, capture every discount, and keep vendors happy without pulling managers off the floor.