Secure, AI-powered AP Automation for Your Healthcare Practice

AP Built for Scale, Accuracy, & Compliance

Ottimate automates AP across every location, reducing costs, eliminating errors, and cutting invoice lifecycles from 11 days to 3. Less admin. More care.

Ottimate supports your healthcare practice

Built for compliance and scale

Ottimate is an AI-powered AP [Accounts Payable] automation platform that empowers healthcare practices to reduce costs, detect fraud, and enforce policy compliance across the entire invoice-to-payment lifecycle so that you can scale with ease.

Ottimate’s technology goes beyond HIPAA compliance with PHI redaction, advanced approval workflows, and secure digital storage, so that your network stays compliant and efficient across every location.

West Harbor Healthcare cuts AP time by 80%

West Harbor Healthcare reduced AP work from 15–20 hours a week to just 30–45 minutes a day with Ottimate, cutting AP time by 80%. With smarter workflows and real-time reporting, they’ve saved time, simplified reviews, and stayed focused on exceptional care.

Supporting Value-Based Care

A Guide to AP Automation for Healthcare

Imagine transforming the hustle and bustle of your back office into a well-oiled organizational machine, freeing up your time to focus on what truly matters: providing patients and their families with timely care and responsive service.

Protect your client’s precious data

PHI Redaction

Ottimate is a HIPAA-compliant AP automation platform, but with PHI redaction, we take protecting your clients’ data even further. With our state-of-the-art AI-powered technology, our AI looks for a patient’s name, social security number, and birthday, and will remove that data from your invoices, keeping your clients’ data secure.

Frequently Asked Questions

Can Ottimate support multiple clinics under one network?

Yes. Our platform is built to support both centralized and decentralized AP operations across locations and entities.

Is Ottimate HIPAA compliant?

Yes. Ottimate redacts PHI, secures invoice data, and is HIPAA compliant across all supported workflows.

What integrations are available?

Ottimate integrates with ERPs like NetSuite, Sage Intacct, Great Plains, and most healthcare accounting tools.

How much can Ottimate save my healthcare organization?

Ottimate saves healthcare organizations $82K per account per year in labor costs, and customers typically uncover an additional $84K in credits annually.

How does Ottimate help prevent invoice fraud?

42% of healthcare organizations experienced invoice fraud or overpayment last year. Ottimate’s AI flags anomalies, catches duplicates—saving accounts an average of $2.9M per year—and routes exceptions for human review before payments go out.

How fast can Ottimate process invoices?

Customers cut their invoice lifecycle from 11 days to 3. 70% of invoices flow from capture to approval-ready with zero manual intervention.

Does Ottimate redact Protected Health Information (PHI)?

Yes. Ottimate automatically scans invoices for patient names, social security numbers, and dates of birth, and redacts that data before it moves through your AP workflow.

What does Ottimate do that a generic AP tool doesn’t?

Ottimate is purpose-built for multi-location operations with healthcare-specific features like PHI redaction, HIPAA-compliant storage, and spend visibility across every entity in your network.

How does Ottimate support audit readiness?

Every invoice, approval, and payment is logged with a full audit trail. Digital storage and automated documentation keep your team ready for audits without last-minute scrambles.

Update Your AP Workflow Today!

Automate your AP with Ottimate and give your team more time for strategy, patients, and growth.