Automate Invoices, Approvals & Payments for Your Club

Give Your Club the Financial Clarity it Needs

Cut late fees, stop rework, and capture discounts. Ottimate automates AP across your club, freeing staff to focus on members while you keep spend in check.

AI-powered AP transformation

99.7% faster invoice processing with AI-powered automation

The Club at Admiral’s Cove

Discover how The Club at Admirals Cove transformed its AP process—reducing invoice time from 24 hours to under 5 minutes. Learn how Ottimate’s automation and VendorPay unlocked speed, accuracy, and new efficiencies across finance.

Eliminate AP headaches across your clubs

Accurate coding & faster AP

At country clubs, miscoding invoices to the wrong department or GL drains accuracy and skews budgets. Disorganized records make annual audits a scramble, while manually matching invoices to POs or event contracts wastes hours of staff time.

Pay vendors directly with one platform

VendorPay

With VendorPay, you can pay your vendors via your preferred payment method through one platform. Gain greater insights into cash flow by being alerted when upcoming payments will be made and when a payment is due.

Frequently Asked Questions

How does Ottimate handle a multi-department business?

Ottimate is built to handle multi-department businesses. Each department can upload their own invoices and based on the approval workflow it can be routed to department heads, or accounting and then accurately allocated to the correct cost center.

Can we set up multi-level approval policies?

Yes, you will be able to set up multi-level approvals for your country club. Invoices could be approved and passed through the department head, general manager, and then accounting for better awareness and budget building.

Managers are not always at a desk or on a computer, is there another way to upload invoices?

Yes, your managers can easily upload, and even approve invoices from our mobile app on a phone or tablet.

Streamline Your Club’s AP Today

Discover how our Ottimate automates your club’s invoices, approvals, and payments, saving you time and protecting budgets.