Simplify AP Across Every Level of Care

Spend Less on Paperwork. Invest More in Care.

Ottimate helps assisted care communities reduce costs, eliminate errors, and stay compliant by automating every step of accounts payable.

Ottimate empowers assisted care finance teams

Purpose-built for scale, accuracy & compliance

Ottimate automates invoice capture, coding, approvals, and payments—so your community can reduce risk by protecting your patients and your bottom line.

Manual AP is holding you back

Manual AP slows assisted living operations, creating delays, errors, and compliance risks. Ottimate’s automation frees teams to focus on resident care while improving efficiency, accuracy, and profitability across every community.

Smarter, safer AP for healthcare teams

Ottimate’s PHI redaction automatically detects and removes sensitive patient data from invoices, keeping healthcare organizations HIPAA-compliant and secure. Save time, reduce manual review, and protect both your patients and your practice from costly risks.

Frequently Asked Questions

What happens if my assisted care facility expands?

Ottimate is built to grow with you. Whether you’re opening a new wing or expanding to multiple communities, our platform supports scaling without disrupting your current AP processes. You can onboard new locations with ease using centralized or decentralized workflows.

Can Ottimate support both onsite and centralized AP teams?

Yes. If your invoice approval happens onsite at each facility or from a centralized finance office, Ottimate streamlines the flow. Role-based permissions and advanced approval rules ensure everyone stays on track — no matter the structure.

How does Ottimate ensure HIPAA compliance in AP?

Ottimate undergoes regular HIPAA compliance audits and stores your data in secure, HIPAA-compliant servers. Our platform also offers PHI redaction technology that automatically identifies and removes protected health information like names, birthdays, and SSNs from invoices — adding an extra layer of security.

How does AP automation save time in assisted care settings?

Our AI captures, codes, and routes invoices automatically, reducing manual entry by over 90%. That means your team spends less time at their desks and more time focused on patient care and operational excellence.

What happens if staff are out or turnover is high?

With Ottimate’s cloud-based AP platform, your workflows aren’t tied to any one person. Automated routing, audit trails, and role-based access keep your financial operations consistent and secure — even during staffing changes.

Update your AP workflow

See how Ottimate transforms your accounts payable process with smart invoice & payments processing.