Invoice Automation Software
Spend 80% Less Time On Your Invoices
Ottimate brings intelligence to your invoices with unlimited customizations, unmatched approval policies, and seamless integrations.
Best-In-Class Invoice Automation Features
Invoice Upload & Reconciliation
Upload invoices from any format – paper, images, email, or EDI feeds. Ottimate handles the rest, enabling stress-free AP.
Instant Capture
Get time back in your day with a tool designed to digitize your invoices in seconds.
Unlimited Custom Dimensions
Build your platform your way with unlimited dimensions, like project, cost code, contact, vendor, and more.
Invoice & Line Item Capture
Reduce human error by leveraging machine learning technology that captures and codes your invoice.
Approval Workflows & Team Management
Automatically route the right invoice to the right approver, and create smart routing so no invoice gets missed.
Digital Filing Cabinet
Clear up the clutter by storing your invoices securely directly in your account.
Meet Instant Capture, Powered by Ottimate
Customer Stories
Lazy Bear Restaurant
Learn how Lazy Bear, a Michelin-starred restaurant maintains creative focus with AP Automation.
West Harbor Healthcare
Discover how West Harbor Healthcare spends less time on invoices and more on delivering excellent care with Ottimate.
The Club at Ravenna
Check out this case study to find out how The Club at Ravenna streamlined invoices and payments with AP Automation.
How Does Ottimate Work?
End-to-End AP Automation
Frequently Asked Questions
What is Invoice Automation?
Invoice Automation is a technology that streamlines the invoicing process by eliminating manual tasks, such as data entry and invoice matching, significantly reducing the risk of errors and speeding up the process.
How does Ottimate’s Invoice Automation work?
Ottimate’s Invoice Automation solution uses AI and machine learning to capture and extract data from invoices upon upload. The system then auto-matches the invoices with purchase orders and receipts, and routes them for approval and payment.
What are the benefits of Invoice Automation?
By automating invoices, you can reduce processing costs, accelerate invoice approvals, improve accuracy, enhance security, and provide real-time visibility into your payable process.
– Reduced Processing Costs: By automating repetitive tasks, you cut down the labor and operational costs associated with invoice processing.
– Accelerated Invoice Approvals: Automated routing and reminders ensure that invoices are approved promptly, aiding in better cash flow management.
– Improved Accuracy: Automated data capture and validation virtually eliminate human errors, making sure your financial records are precise.
– Enhanced Security: With features like role-based access control and audit trails, you can secure sensitive financial data.
– Real-Time Visibility: Get a 360-degree view of your payable process, helping you make informed decisions with real-time analytics and reporting.
– Scalability: As your business grows, automation ensures your invoicing processes can scale smoothly without requiring a proportional increase in staffing or resources.
– Better Vendor Relationships: Faster approvals and payments lead to better relationships with suppliers, possibly qualifying your business for early-payment discounts.
How secure is Invoice Automation?
Ottimate employs industry-standard encryption and security measures to protect your data. Our platform enhances security by providing complete visibility into the invoicing process, helping to prevent fraud.
Can Ottimate’s Invoice Automation integrate with my current accounting software?
Yes, Ottimate integrates with many popular accounting systems, enabling you to synchronize data and maintain your existing workflows.
Can I customize the approval workflow in Ottimate’s Invoice Automation?
Yes, Ottimate allows you to customize the approval workflow to match your business’s unique needs and internal controls.
What kind of support does Ottimate offer for its Invoice Automation solution?
Ottimate offers comprehensive support via email, phone, and live chat. We also provide a range of resources including guides, tutorials, and FAQs on our website.
What is the average cost to process an invoice?
The cost to process an invoice can vary widely depending on multiple factors such as the industry and the complexity of the invoice. Automation can significantly reduce costs by streamlining the process.