Catch Cost Discrepancies

Safeguard Margins And Improve Cost Controls

Invoice processing that looks for ways to prevent revenue loss and protect your bottom line

Boost margins by catching errors early

Quickly spot invoice discrepancies

Ottimate’s AI-powered processing compares invoices line by line against purchase orders, cost files, or contracts. Variances are flagged instantly, allowing finance teams to prevent overpayments, capture discounts, and ensure accurate vendor billing before exporting to the ERP.

AI that processes invoices 70% faster

Scaling AP with AI

Heritage Grocers Group processes 75,000 invoices each month up to 70% faster with AI automation. By scanning invoices at the store level, the team cuts delays, prevents errors, and gains accuracy, helping a lean AP team keep pace with rapid growth.

Catching invoice discrepancies made simple

A Guide to AP Automation for Grocery

This guide to AP automation for grocery shows how efficiency and cost savings go hand in hand. Transform back-office chaos into a seamless process, catch discrepancies with ease, and give your team more time to focus on delivering an exceptional customer experience.

Easily find price discrepancies on your invoices

Cost File Validation

Ottimate reviews invoices against your SMS cost file to catch mismatches. Variances are flagged before export, while machine learning refines recommendations over time, suggesting accurate order quantities and prices to maximize profitability.

Ottimate streamlines your DSD receipt workflows

Receiver Validation

Ottimate validates invoices against actual receipts, confirming quantity, price, and item accuracy. Unauthorized or inactive products are flagged instantly. This ensures payments only cover what was delivered, reducing errors and unnecessary spend.

Frequently Asked Questions

How does Ottimate identify variances?

Ottimate compares and validates invoice line item data against a third-party pricebook, cost file, or catalog, or against your purchase order. You can ensure that every line item on an invoice is accurately matched before it is processed.

How does this help you?

This validation helps detect discrepancies in pricing, pack sizes, and vendor item mappings, preventing costly errors in procurement, inventory management, and accounting workflows.

Catch invoice errors before payment

See how Ottimate helps finance teams detect discrepancies early, protect margins, and safeguard vendor relationships.